New Patients

Practice Policy
 

For your appointment

• Please arrive a few minutes early for your appointment.

• Please arrive on-time. If you are late for your appointment, we will not be able to extend your session.

• Avoid coming to the clinic hungry or with a full stomach

Frequency of Treatment: How many sessions do you need? 

Her practice focuses on healing the root cause of the condition(s) to achieve a "sustainable" result. Merely eliminating acute symptoms, such as pain, is often not enough for the goal. 
 

Acute Phase:  

For an acute condition, such as pain, she tries to alleviate symptoms as fast as possible. Even if you feel relieved within 1-3 sessions, PLEASE CONTINUE TREATMENT until she resolves the root cause of your condition. 

Generally, she recommends that patients visit every 2 weeks. For an acute condition, she may instruct that you have weekly sessions until the acute symptoms subside. 
 

Chronic Phase:

Generally, we recommend the patient visits every 2-3 weeks. 

Preventive - Transformational Phase:

She promotes preventive, proactive support for long-lasting health and wellness. 

She recommends patients visit once per month on an ongoing basis to prevent illness and proactively maintain health and wellness. 
 

Payment:

• The patient is responsible for payment at the time of service in full.

• Packages are available for Acupuncture and Energy-Soul Therapy, and Far-Infrared Heat Therapy. 

• We accept cash, checks, credit cards, Zelle and Venmo.

• We kindly ask that you agree to keep your credit card on file to expedite the payment process. All payments are recorded, and invoices are provided. 

Insurance:

• Mika Ichihara is a licensed acupuncturist in the States of New York and North Carolina.

• She is listed as an out-of-network acupuncturist in these States. 

• If you have a medical insurance, please contact your insurance company and inquire about the following:

• Whether your benefits covers “out-of-network” acupuncture; 
  and if so,

• Whether your deductible for out-of-network practitioners has been met.

 Communications: 

• After booking an appointment, you will receive an email confirmation for your appointment immediately. 

• After you receive the confirmation email, you will receive an email to prompt you to create your account online and fill out an intake form. Please follow the instructions and fill out the form before the first appointment. 

• She will send appointment reminders via email and/or text message before your appointment.

• The best mode of contact between sessions is by email. I will get back to you as soon as possible during business days, Monday to Friday, between 9 am and 7 pm.

• A text message is available for general purposes only, such as scheduling. The text message is not intended to provide advice. I will reply to text messages during business days, Monday to Friday, between 9 am and 7 pm.

• Please note that our communications via email or text message are considered to be general support between appointments and not a consultation. If you need a consultation, please set up a follow-up session to discuss your issues.